Back Up PC Reports - Needs a logical sort

During a Downtime, immediate access to patient data to continue patient care is essential. The backup PC reports are suppose to be that method, but does NOT work due to the report sort. If the PDF reports were sorted by department AND SHOWED the Dept Name on each page OR at least sorted in Sequential ROOM NUMBER the report could then be swiftly broken down by nursing station for delivery without delay . The current 2 files; chrtfile2.10 which is 3133 pages and chrtfile.2.35 is 155 pages are sorted by visit number which is not logical/feasible to use for its intended purpose.